Cataloguing Tips: Information on cataloguing materials in Destiny

*Note: R stands for a repeatable tag; NR for a nonrepeatable tag.

New RDA Format - in red!

MARC 000 - 099

020 R* ISBNTitle Peek is triggered by the ISBN from the record at the top of the list. If a picture is not associated with that ISBN, it automatically searches for a match from the next ISBN on the list. Library technicians may want to have duplicate records of a title so that the correct cover image will show in Title Peek.
When scanning in an ISBN, the 10 digit code is often the one that is entered. It is good practice to add any additional ISBNs to the record, such as the 13 digit code.
ISBNs from different publishers can be added to the same record. It is a good idea to add the name of the publisher in parentheses behind the ISBN number. For example, when Scholastic decides to republish a previously published book, you can add the ISBN as 978-0-545-02799-1 (Scholastic). It is perfectly acceptable to have a dozen ISBNs on a record!
040 Cataloguing Source -‍‍ When doing original cataloguing, feel free to add your school code here.‍‍
If you see the code "ppm" in this tag, please do not delete. It is Peggy's indication that she has already merged the title records for that item.
_d Go ahead and add (d) subfield (modifying agency) when adding a new title or modifying the entry substantially.
_e RDA (Cataloguing Source code) indicates an RDA record

082 Dewey Class number -
Our rule of thumb will be to truncate Dewey numbers after the decimal at the first break. That means that sometimes you will still have five digits after the decimal. It makes “Dewey” sense, but may look crowded on the label especially for elementary schools. As always, you reserve the right to edit your copy records; however, we will strive to make the title records correct.
Some online sources for determining the Dewey number:

MARC 100 - 199

100 NRAuthor Enter the people who created this title (author, editor, narrator, illustrator, etc.).

Use the Find heading wherever it is allowed to identify authority records. Until all of the necessary authority records are added, use the Bibliographic records as your guide.
Example> 100 1 $a Munsch, Robert N. $d 1945- $e author

1) All edited works use a title main entry. The editor can go in 700, added entry, personal name
2) If work is translated by – use the original author
3) If work is adapted by – use the adapter
4) If work is edited by – use original author if you know it.

MARC 200 - 299

245 NR Title Accept found capitalization $a Fish With Attitude : $b the SHARK book

Do not add any extra information in this field such as series, date or format. Exception: eBook, website, and ROVER designations are to be made in square brackets to differentiate among the different types of electronic resources.
Only information on the title page should be entered in 245 field. Use information from the cover when there isn’t any title page. Otherwise cover information can be entered in a 500 field.

245 c) Responsibility statement

Enter whatever is on the title page. Example: If it says "written by" you enter written by in the 245c. If it says "by" you enter by in the 245c. If it just gives the name without anything else, that is what you enter in the 245c.
245 … / $c Dr. Logan Carroll, Harvard Medical School
245 … / $c written by Alice Munro
245 … / $c by Susan Brown, Melanie Carlson, Stephen Lindell, Kevin Ott, and Janet Wilson
245 … / $c by Susan Brown [and four others]

245h GMD is replaced with 336, 337, and 338

In RDA the 260 tag is converted into one or two 264 tags.

264 Production, Publication, Distribution, Manufacture and Copyright Notice (R)
264 field 1st Indicator
blank = NA/No info/Earliest
2 = Intervening
3 = Current/latest
264 field 2nd Indicator
0 = production
1 = publication
2 = distribution
3 = manufacture
4 = copyright date notice

264 NR a) R Place of publication

If more than one place is given, only the first is required whether or not it is the closest city in proximity.
This rule holds even if two or more places are named. (ex> London, if the source information reads London, Toronto, Buffalo)
Supply a probable place whenever possible. Use square brackets.
Known local place: 264#1 $a [Regina]
Probable local place: 264#1 $a [London?]
Known country, state: 264#1 $a [Canada]
Probable country, state: 264#1 $a [Mexico?]
Unknown place: 264#1 $a [Place of publication not identified]

264 b) R Name of publisher

If more than one given, only the first is required. Record as it appears; do not shorten form of name.
If no publisher is identified, use [publisher not identified]
Do not attempt to supply publisher’s name.
Source: Toronto – Pilkington Pub. Co.
Houston – Davidson Publishers
264 #1 $a Toronto : $b Pilkington Pub. Co.
When cataloguing different imprints, use the main name of the company.
Example> Harper Festival, a division of Harper Collins Use Harper Collins.
Example> Bridgewater imprint of a Troll published book Use Troll
Example> Puffin books from Penguin Use Penguin

264 c) R Date

Record date as it appears on the source. Copy roman numerals; do not convert to Arabic numerals!
Supply a probable date whenever possible.
If no probable date: [date of publication not identified]
Supplying dates
Actual year known, but not recorded in source. [2010]
Either one of two consecutive years [2009 or 2010]
Probable year [2013?]
Probable range of years [between 2008 and 2010?]
Earliest and/or latest possible date known [not before January 15, 2010]
Cataloguers should not use the printing date, unless there is absolutely nothing else.

264 #4 _c Copyright date
RDA distinguishes between publication date and copyright date. Include both for school records since copyright date is needed for citations. Precede copyright date by the copyright symbol.
If a 260_c contains a publication date and a copyright date (such as 2010, c2004), Destiny creates two 264 tags:
One for publication date.
A second 264 contains a second indicator of 4, which indicates the copyright notice date, and a subfield _c with copyright <year>.
Note: Destiny retrieves the date in the 264 #4 _c for citations in a resource list.

Distribution Information
Give distribution information if publication information is not identified for a resource in a published form.
On jewel case:
Published in 2010 in Providence; distributed in Boston and Ottawa by KL, Inc.
264 #1 $a Providence: $b [publisher not identified], $c 2010.
264 #2 $a Boston ; $a Ottawa : $b KL, Inc. $c [2010]

Manufacture Information
Give Manufacture Information if neither publication nor distribution information can be identified for a resource in a published form.

MARC 300 - 399

300 R Physical description The following are examples of standardized entries.

Do not use abbreviations “pages” NOT “p.” “volume” not “vol.” “edition” not “ed.”
Unnumbered pages – 3 options
98 unnumbered pages (Cataloguer has counted the pages.)
approximately 100 pages (Cataloguer has estimated the pages.)
1 volume (unpaged) (Library of Congress adopted practice.)
Complicated paging : The following are acceptable.
368 pages in various paging
54 pages, 78 pages, 96 unnumbered pages
123 pages, 28 unnumbered pages
1 volume (various pagings)
336 Content type Mandatory. What is it that your senses perceive?
337 Media type Optional. What device is required to view, play, run the content
338 Carrier type Mandatory. How is the content stored?
Other new RDA fields:
344 sound characteristics $2 rda
345 projection characteristics of moving image $2 rda
346 video characteristics $2 rda
347 digital file characteristics $2 rda

MARC 400 - 499

490 R Series statement Same capitalization rules as for the title.

Be aware of nonfiling characters at the beginning of a series title: (a, an, the) Delete the nonfiling characters or use the correct indicator or repeat the series statement with and without the nonfiling characters.
v) Volume – Should just be the number not #, vol., bk, book, etc.

MARC 500 - 599

500 R General note – Cataloguers should record here bibliographies, indexes, and appendices.

508 NR Creation/production credit notes: producer, director, etc. Useful for audio-visual resources.

510 R Citation/Reference – Reviews

520 R Summary

Summary statements can be borrowed from websites such as Novelist or Chapters/Indigo.

521 Fountas & Pinnell Levels

Please add the designated F & P level on the Series/Notes page using the Easy Editor or in the MARC editor in 521 a).

If books are coming from the publisher with recommended F & P levels, you may add that level, but please go into the MARC editor and under 521 b) place a * after a space beside the "Fountas." It would appear as Fountas(space)*. This will help us distinguish between suggested F & P levels and official F & P levels. Peggy will remove the * once the title appears on the official list.

526 R Study program note Add Accelerated Reader data here.

586 R Award note – Please use these standardized headings.

Shining Willow Award nominee, 2011
Diamond Willow Award nominee, 2011
Snow Willow Award nominee, 2011

590-599 R Local notes – If you have notes specific to your school, use your 3 letter code in front of note.

Example: LHS – Hlady collection (Would be used for the set of books on WW2 donated by Mr. W. Hlady to the LHS library)

MARC 600 - 699

600 R Personal name – Use “Find heading”

650 R Topical Subject Headings

  • Standardize to Sears headings deleting the Library of Congress headings unless you identify that the LC heading is more user-friendly.
  • Refer to our standardized list of fiction headings found on another wiki page.
  • Remember to click on when adding a Sears subject heading so you can match your heading with the authority record.
  • Delete the word "Juvenile" in headings such as “Juvenile fiction.”
  • Add "Fiction" to the subject headings for all fiction books even for headings such as "Picture books for children" or "Stories in rhyme." If you are choosing to shelve the book in non-fiction in your library, please leave the fiction designation in 650 v so that the rest of us can merge our copies to the title record. (See December 2011 newsletter for further background information.)
  • Delete French headings unless you are cataloguing in French. (FR) behind a subject heading indicates that it is a French subject heading (to distinguish it from a similar English word)
  • Sears subject headings subdivisions that use MARC designation "v" or "form" :
-- Biography
-- Comic books, strips,etc.
-- Diaries
-- Fiction
-- Humor
-- Miscellanea
-- Pictorial works

651 R Geographical name

657 R a Function

Use 657 to record the recommended teaching strategies for the resource and educational programs/strategies.
The following are authorized headings:
Differentiated instruction
English as an additional language
Guided reading
Inclusive education
Inquiry learning
Read aloud (Modelled reading)
Reading comprehension strategy connecting
Reading comprehension strategy visualizing
Reading comprehension strategy questioning
Reading comprehension strategy inferring
Reading comprehension strategy transforming
Shared reading
Understanding by design
Writing trait strategy ideas
Writing trait strategy organization
Writing trait strategy voice
Writing trait strategy word choice
Writing trait strategy sentence fluency
Writing trait strategy conventions
Writing trait strategy presentation

658 a Curriculum ObjectiveThis field is reserved for official Ministry of Education curriculum designations.

The name of the curriculum should be typed out in full, ex) English Language Arts 6. If you wish to include an abbreviated form such as Math for Mathematics (since the search won’t pull “math” resources if it is catalogued as “mathematics”) then you can add another 658 field. As well, any other curricular information such as reading strategies like “connecting,” “transforming,” etc. should be added in a 500 field under notes. Example:
658 a Health Education 1 (name and grade of curriculum)
b Healthy school relationships (unit of study or context in English Language Arts)
c USC1.3 (outcome)
d 2010 (date of curriculum - use date the resource was recommended if it was added after the update)
Note: you are only expected to add this information if it is given on the Ministry list. Not every curriculum will have it.

690 R Subject Local – Use this field for any nonstandard headings you wish to use.

MARC 700

700 R Relationship designators

100 1 $a Munsch, Robert N. $d 1945- $e author
245 10 $a Moira’s birthday / $c story by Robert Munsch ; art by Michael Martchenko
700 1 $a Martchenko, Michael, $e illustrator

700 R Added personal name Use “Find heading”

730 R Uniform title

If a book has two titles (as in a book that you can flip and read two stories starting at each cover), add the second title here. Or if a book is republished under a different title, you can add the original title here.