Cataloguing+by+MARC+tag

=//Cataloguing Tips//: Information on cataloguing materials in Destiny=

MARC 000 - 099
When scanning in an ISBN, the **10 digit code** is often the one that is entered. It is good practice to add any additional ISBNs to the record, such as the **13 digit code**. ISBNs from different publishers can be added to the same record. It is a good idea to add the name of the **publisher in parentheses** behind the ISBN number. For example, when Scholastic decides to republish a previously published book, you can add the ISBN as 978-0-545-02799-1 (Scholastic). It is perfectly acceptable to have a dozen ISBNs on a record! If you see the code "ppm" in this tag, please do not delete. It is Peggy's indication that she has already merged the title records for that item. _d Go ahead and add (d) subfield (modifying agency) when adding a new title or modifying the entry substantially. _e RDA (Cataloguing Source code) indicates an RDA record
 * 020** R* **ISBN** – **Title Peek** is triggered by the ISBN from the record at the top of the list. If a picture is not associated with that ISBN, it automatically searches for a match from the next ISBN on the list. Library technicians may want to have duplicate records of a title so that the correct cover image will show in Title Peek.
 * 040 Cataloguing Source -‍‍ **When doing original cataloguing, feel free to add your school code here. ‍‍

Our rule of thumb will be to truncate Dewey numbers after the decimal at the first break. That means that sometimes you will still have five digits after the decimal. It makes “Dewey” sense, but may look crowded on the label especially for elementary schools. As always, you reserve the right to edit your copy records; however, we will strive to make the title records correct. Some online sources for determining the Dewey number: @http://classify.oclc.org/classify2/ @http://dewey.info/
 * 082 Dewey Class number - **

**100** NR – **Author** Enter the people who created this title (author, editor, narrator, illustrator, etc.).
Use the // Find heading //wherever it is allowed to identify authority records. Until all of the necessary authority records are added, use the Bibliographic records as your guide. Example> 100 1 $a Munsch, Robert N. $d 1945-** $e author **

1) All edited works use a title main entry. The editor can go in 700, added entry, personal name 2) If work is //translated by// – use the original author 3) If work is //adapted by// – use the adapter 4) If work is //edited by// – use original author if you know it.

**245** NR **Title** Accept found capitalization  $a Fish With Attitude : $b the SHARK book
Do not add any extra information in this field such as series, date or format. Exception: eBook, website, and ROVER designations are to be made in square brackets to differentiate among the different types of electronic resources. Only information on the **title page** should be entered in 245 field. Use information from the cover when there isn’t any title page. Otherwise cover information can be entered in a 500 field.

**245 c)** **Responsibility statement**
Enter whatever is on the title page. Example: If it says "written by" you enter written by in the 245c. If it says "by" you enter by in the 245c. If it just gives the name without anything else, that is what you enter in the 245c.
 * Acceptable:**
 * 245 … / $c** Dr. Logan Carroll, Harvard Medical School
 * 245 … /** $c written by Alice Munro
 * 245 … / $c** by Susan Brown, Melanie Carlson, Stephen Lindell, Kevin Ott, and Janet Wilson
 * 245 … / $c** by Susan Brown [and four others]


 * 245h GMD is replaced with 336, 337, and 338**


 * In RDA the 260 tag is converted into one or two 264 tags. **

blank = NA/No info/Earliest 2 = Intervening 3 = Current/latest 0 = production 1 = publication 2 = distribution 3 = manufacture 4 = copyright date notice
 * 264 Production, Publication, Distribution, Manufacture and Copyright Notice (R) **
 * 264 field 1st Indicator**
 * 264 field 2nd Indicator**

** 264 NR a) R Place of publication**
If more than one place is given, only the **first** is required whether or not it is the closest city in proximity. This rule holds even if two or more places are named. (ex> London, if the source information reads London, Toronto, Buffalo) Supply a probable place whenever possible. Use square brackets. Known local place: 264#1 $a [Regina] Probable local place: 264#1 $a [London?] Known country, state: 264#1 $a [Canada] Probable country, state: 264#1 $a [Mexico?] Unknown place: 264#1 $a [Place of publication not identified]

** 264 b)** R **Name of publisher**
If more than one given, only the **first** is required. Record as it appears; **do not shorten** form of name. If no publisher is identified, use [publisher not identified] Do not attempt to supply publisher’s name. Source: Toronto – Pilkington Pub. Co. Houston – Davidson Publishers When cataloguing **different imprints**, **use the main name of the company**. Example> Harper Festival, a division of Harper Collins Use Harper Collins. Example> Bridgewater imprint of a Troll published book Use Troll Example> Puffin books from Penguin Use Penguin
 * 264 #1 $a Toronto : $b Pilkington Pub. Co.**

** 264 c) R Date**
Record date as it appears on the source. Copy roman numerals; do not convert to Arabic numerals! Supply a probable date whenever possible. If no probable date: [date of publication not identified] Actual year known, but not recorded in source. [2010] Either one of two consecutive years [2009 or 2010] Probable year [2013?] Probable range of years [between 2008 and 2010?] Earliest and/or latest possible date known [not before January 15, 2010] Cataloguers should not use the printing date, unless there is absolutely nothing else.
 * Supplying dates**

RDA distinguishes between publication date and copyright date. Include both for school records since copyright date is needed for citations. Precede copyright date by the copyright symbol. If a **260_c** contains a publication date and a copyright date (such as 2010, c2004), Destiny creates two **264** tags: ◦ One for publication date. ◦ A second **264** contains a second indicator of **4**, which indicates the copyright notice date, and a subfield **_c** with **copyright **.
 * 264 #4 _c ** Copyright date
 * Note:** Destiny retrieves the date in the **264 #4 _c** for citations in a resource list.

Distribution Information Give distribution information if publication information is not identified for a resource in a published form. On jewel case: ◦ Published in 2010 in Providence; distributed in Boston and Ottawa by KL, Inc. 264 #1 $a Providence: $b [publisher not identified], $c 2010. 264 #2 $a Boston ; $a Ottawa : $b KL, Inc. $c [2010]

Manufacture Information Give Manufacture Information if **//neither//** publication nor distribution information can be identified for a resource in a published form.

**300 R Physical description The following are examples of standardized entries.**
Do not use abbreviations “pages” NOT “p.” “volume” not “vol.” “edition” not “ed.” Unnumbered pages – 3 options ◦ 98 unnumbered pages (Cataloguer has counted the pages.) ◦ approximately 100 pages (Cataloguer has estimated the pages.) ◦ 1 volume (unpaged) (Library of Congress adopted practice.) Complicated paging : The following are acceptable. ◦ 368 pages in various paging ◦ 54 pages, 78 pages, 96 unnumbered pages ◦ 123 pages, 28 unnumbered pages ◦ 1 volume (various pagings)
 * 336 Content type Mandatory. What is it that your senses perceive?**
 * 337 Media type Optional. What device is required to view, play, run the content**
 * 338 Carrier type Mandatory. How is the content stored?**
 * Other new RDA fields:**
 * 344 ** sound characteristics $2 rda
 * 345 ** projection characteristics of moving image $2 rda
 * 346 ** video characteristics $2 rda
 * 347 ** digital file characteristics $2 rda

**490 R Series statement Same capitalization rules as for the title.**
Be aware of nonfiling characters at the beginning of a series title: (a, an, the) Delete the nonfiling characters **or** use the correct indicator **or** repeat the series statement with and without the nonfiling characters. v) Volume – Should just be the number __not__ #, vol., bk, book, etc.

**520 R Summary**
Summary statements can be borrowed from websites such as Novelist or Chapters/Indigo.

**521 Fountas & Pinnell Levels**
Please add the designated F & P level on the //Series/Notes// page using the Easy Editor or in the MARC editor in 521 a). ====If books are coming from the publisher with recommended F & P levels, you may add that level, but please go into the MARC editor and under **521 b)** place a * after a space beside the "Fountas." It would appear as Fountas(space)*. This will help us distinguish between suggested F & P levels and official F & P levels. Peggy will remove the * once the title appears on the official list.====

**586 R Award note – Please use these standardized headings.**
Shining Willow Award nominee, 2011 Diamond Willow Award nominee, 2011 Snow Willow Award nominee, 2011

**590-599 R Local notes – If you have notes specific to your school, use your 3 letter code in front of note.**
Example: LHS – Hlady collection (Would be used for the set of books on WW2 donated by Mr. W. Hlady to the LHS library)

**650 R Topical Subject Headings**
-- Biography -- Comic books, strips,etc. -- Diaries -- Fiction -- Humor -- Miscellanea -- Pictorial works
 * Standardize to **Sears headings** deleting the Library of Congress headings unless you identify that the LC heading is more user-friendly.
 * Refer to our standardized list of **fiction headings** found on another wiki page.
 * Remember to click on when adding a Sears subject heading so you can match your heading with the authority record.
 * Delete the word "Juvenile" in headings such as “Juvenile fiction.”
 * Add "Fiction" to the subject headings for **all** fiction books even for headings such as "Picture books for children" or "Stories in rhyme." If you are choosing to shelve the book in non-fiction in your library, please leave the fiction designation in 650 v so that the rest of us can merge our copies to the title record. (See December 2011 newsletter for further background information.)
 * Delete French headings unless you are cataloguing in French. (FR) behind a subject heading indicates that it is a French subject heading (to distinguish it from a similar English word)
 * **Sears subject headings subdivisions that use MARC designation " v " or " form " :**

**657 R a Function**
Differentiated instruction English as an additional language Guided reading Inclusive education Inquiry learning Read aloud (Modelled reading) Reading comprehension strategy connecting Reading comprehension strategy visualizing Reading comprehension strategy questioning Reading comprehension strategy inferring Reading comprehension strategy transforming Shared reading Understanding by design Writing trait strategy ideas Writing trait strategy organization Writing trait strategy voice Writing trait strategy word choice Writing trait strategy sentence fluency Writing trait strategy conventions Writing trait strategy presentation
 * Use 657 to record the recommended teaching strategies for the resource and educational programs/strategies.**
 * The following are authorized headings:**

**658 a Curriculum Objective**This field is reserved for official Ministry of Education curriculum designations.
The name of the curriculum should be typed out in full, ex) English Language Arts 6. If you wish to include an abbreviated form such as Math for Mathematics (since the search won’t pull “math” resources if it is catalogued as “mathematics”) then you can add another 658 field. As well, any other curricular information such as reading strategies like “connecting,” “transforming,” etc. should be added in a 500 field under notes. Example: 658 a Health Education 1 //(name and grade of curriculum)//  b Healthy school relationships (unit of study or context in English Language Arts) <span style="font-family: Arial,Helvetica,sans-serif; font-size: 12px;"> c USC1.3 (outcome) <span style="font-family: Arial,Helvetica,sans-serif; font-size: 12px;"> d 2010 (date of curriculum - use date the resource was recommended if it was added after the update) <span style="font-family: Arial,Helvetica,sans-serif; font-size: 12px;">Note: you are only expected to add this information if it is given on the Ministry list. Not every curriculum will have it.

**700 R ** Relationship designators
Example: 100 1 $a Munsch, Robert N. $d 1945- $e author 245 10 $a Moira’s birthday / $c story by Robert Munsch ; art by Michael Martchenko 700 1 $a Martchenko, Michael, $e illustrator

**730 R Uniform title**
If a book has two titles (as in a book that you can flip and read two stories starting at each cover), add the second title here. Or if a book is republished under a different title, you can add the original title here.